Successful business letters

impaired, person with hearing impairments

Speech impaired, person with speech impairments

The physically Challenged, people with disabilities

   

I don't know if it's such a good idea to let him go. He was the driving force behind the successful launch of LS100. Having supervised him for over three years, I can tell you that he is not a star type and his contributions tend not to surface behind the glamorous achievement of Kim and Lim, but LS100 would not have been on the market without him.

   

Over the last 20 years ABC corporation has consistently provided high quality and timely delivery. We have never had a problem with defects and their products and service have never failed to satisfy us and our customers. Unless we are sure that BestProduct can offer the same quality and reliable delivery for less, we should not risk our reputation.

   

We appreciate your patience about the payment. I'm writing to ask you to extend that patience a little bit longer. The bankruptcy of one of our major customers has left us with a rash of canceled orders, which wiped our profits for this quarter. We are taking active steps to secure new business, as well as holding a discount sales on the overloaded inventory, to improve the cash flow. So you can expect our full payment within 30 days.

   

I understand your reasoning that the Avec line is not profitable and there's no point in continuing. However, I'd like to remind you that the discontinuation of the Avec line will affect the sales of other product lines. Five years ago, when the Polar line was discontinued, the sales of other line declined 30% on average. We should not make the same mistake.

   

Right now we have the following subjects:

• Send a proposal to your boss
• Send a report to your boss
• Explain a sales decline to your boss
• Give instructions to your subordinate
• Ask your co-worker for suggestions

  Can you think of other subjects?

     

  Please send the inventory list by 3 p.m. Wednesday so I'll have time to review it before Friday.

     

  I will visiting London from 22nd to 28th October. If you are available, I'd like to set up an appointment to visit with you. I would appreciate it very much if you could let me know what day will be convenient for you between the 22nd and 28th. It shouldn't take more than half an hour of your time.

     

  I will happy to supply any other information you may need to make a decision.

  You are a valued customer and if there is any way that I can help you in making a decision, please let me know.

     

  I know that you wish to maintain the good reputation of your company, and I'm counting on you to take care of the problem right away.

     

  WE are embarrassed to have made such a careless mistake.

  We apologize for your inconvenience and assure you that an error like this will never happen again.

  We have no excuse for making an error like this one.

     

  I hope the discount will compensate in part for the trouble we have caused you.

  We will do everything possible to prevent such a mistake in the future.

  I am disturbed to learn of the difficulty you have experienced with this item.

     

  Thank you for pointing out the problem.

  Thank you for bringing the error to our attention.

  You are absolutely right about the error you pointed out.

     

  We will be reissuing our invoice. Please disregard the one we have sent.

  Thank you for your understanding in this embarrassing situation.

  I am very distressed by the problem you have recently experienced.

  We apologize for the inefficient way your order was handled.

     

  We at IPK would like to extend our sincerest apologies and ask for your understanding.

  If there is any other way we can make this up to you, please let us know.

  Please give us another chance to serve you in the way you deserve.

     

  I think there has been some misunderstanding her.

     

  I do not know how the confusion happened, but the prices in your fax of August 14 are not correct.

  What happened was I had originally reported the wrong number. As soon as I caught the error, I contacted James and asked for correction.

  I hope this will clear the confusion.

  I hope this will clarify the situation.

     

  I was concerned to learn of the problem you have experienced.

     

  I'd like to clarify the matter so that there is no confusion later on.

  We do not believe the responsibility lies with us, but we would like to assist you in any other way.

     

  Just in case you have misplaced our invoice, we are enclosing another copy.

     

  Please give us three weeks to explore the proposed opportunity.

     

  Your presentation is impressive and I see that the service you propose has enormous market potential, but we are not able to make any investment.

     

  We think it will help the discussion if we visit you for a face-to-face meeting at this point.

     

  I can make myself available anytime between October 20-30.

     

  Please send me your itinerary so that I can arrangements for your visit.

     

  If you are not too tired, we'd like to take you out for dinner the night of your arrival.

     

  We'd like to ask you to give a 20 minute presentation on the implementation at your organization. We will offer an honorarium of $10000.

  We would be honored if you would consent to deliver our keynote speech, on January 26, on the topic of ….

  If you have a set rate for such a speaking engagement, please indicate it.

  We are hoping you can help make our conference a success.

     

  I'd like to place on record my sincere thanks for your outstanding contribution in the development and implementation of our three-week seminar.

  The feedback we've received from participants has been most complimentary. It is clear that you are a professional in your business and we hope you will return in January of 2010 to participate again.

     

  Thank you for an outstanding seminar, well presented and filled with solid information for our members.

     

  Your speech lived up to the expectations of our audiences.

     

     

  The information you shared was very informative and was presented in an entertaining manner.

     

  Thank you for sharing your intellect and experience.

     

  I thought you would be a good fit for the job.

     

  I thought you might be a better person to answer his questions and also that he might be a potential client for you. I'm enclosing his letter.

     

  I hate to rush you, but I need to know by tomorrow.

     

  Please indicate your agreement by signing and returning this letter to me, specifying any credit line or other conditions you may requires.

     

  We will, of course, include a permission line: Reprinted by courtesy of ABC Corporation.

     

  Your photos will add a great value to our newsletter.

     

  Such information will be of great benefit to our readers.

     

  I hope your employees will find the information helpful and your training will be a successful one.

     

  We are pleased to grant you the rights to use our article.

     

  Rights to reproduce are non-exclusive and are granted for one-time use, for one edition, and for one language only. Additional language editions, subsequent editions, and any related promotional use must be considered as separate requests and will require additional fees and permission.

     

  No modifications or changes in the reprinted material will be allowed.

     

  You are free to use my article as long as you credit it to me.

     

  Please kindly send us a copy of the publication with the photograph used.

     

  We are unable to grant its reproduction without the author's agreement. With their agreement, we would be only too happy to help, but I don't think we will be able to get it before your deadline.

     

  Your credentials do not best meet our particular needs at this time.

     

  We have found an applicant who better meets our current needs.

     

  It is understood and agreed that your starting annual salary will be 100 million, in addition to the following fringe benefits and bonus provisions.

     

  We are pleased to offer you what we believe is an excellent opportunity.

     

  We look forward to your long and successful career with us.

     

  It the above meets your understanding of the terms of our offer of employment, please sign the letter and return one copy by March 15.

     

  The information that has been shared with us so far leads us to believe that an excellent opportunity exists for a successful and profitable agreement between the two companies. It must however be realized that we need considerably more information before we can determine technical feasibility. With that, I believe we can move quickly. If necessary, we would be pleased to modify the NDA to cover the additional information to be disclosed.

  I hope you understand our concerns and realize that this fundamental question needs to be resolved in a timely fashion before too much valuable time is wasted.

     

  Please clarify the reasoning and justification for this.

     

  We have modified it slightly and are sending it back for your review.

     

  We redrafted the following paragraph according to your request.

     

  I hope we can quickly come to an agreement regarding these two articles.

     

  I'd like to confirm our agreement reached by telephone earlier today.

     

  Let me see if I have all the specifics you pointed out.

     

  Let me reiterate the most important points discussed at the meeting.

     

  It is our understanding that cooperative research will be conducted informally pending formal approval of the agreement.

     

  I hope we are in agreement.

     

  I am replacing Han who was transferred to … division…. While his presence will be missed, I can promise that you will continue to receive the fine service that has always been afforded by IPK.

     

  You have been a great mentor to me.

     

  I would like to thank you for the experience of having worked with IPK, a truly outstanding organization.

     

  I want to thank you for all you have done for me here at IPK.

     

  If you know of any company that is in need of a web designer, I would appreciate your referral.

     

  You were most thoughtful to send me that gorgeous golf club.

     

  It was very thoughtful of you to send me the picture.

  It was a pleasant surprise to receive a wedding gift from you.

  The vase is simply beautiful. You have impeccable taste.

  Thank you for going out of your way to get it for me.

     

  I just wanted to say how extremely helpful you have been to the team during my illness.

     

  Please let me know if I can ever return your favor.

     

  Thanks to your invaluable assistance, we've completed the project on time.

     

  I really appreciate your generosity in sharing your expertise and your time.

     

  Please accept the accompanying gift as a small token of our appreciation.

     

  Thank you for your referral.

     

  Just a quick note to thank you for the referral.

     

  Thank you for the lead. I'll follow up on it and keep you informed.

     

  Please feel free to give my name to anyone who might be in need of an accountant.

     

  I am sure that you will excel in your new role.

     

  The recognition you have received is well deserved.

     

  I know that with your background, expertise, and enthusiasm, your firm should make quite an impression in the industry.

     

  With all your talent and experience, you will succeed with no doubt.

     

  I've summarized the key points of the meeting as follows:

     

  This is a request for permission to cater the new employee orientation program.

     

  I'd like you authorization to install LAN in our office.

     

  All the entertainment expenses will be frozen until the end of the year.

     

  With your approval, I'd like to outline the subjects that should be covered and then discuss a detailed plan of action.

     

  I find it very difficult to do my job effectively without free access to this information.

     

  I am confident that the results justify the extra time we are asking for.

     

  The reason for the delay is that we are seriously understaffed.

     

  We are very pleased to have entered into this collaboration with Euroscreen.

     

  We are excited to join the leader in the machine tool industry; our current and future customers will benefit greatly from this merger.

     

  It is very difficult for us, but it is necessary to adjust our spending levels to keep us in business.

     

  We truly regret this action, but felt it was necessary to maintain our business.

     

  To improve the situation, we are instituting two steps that should be helpful:

     

  These changes are necessary to contain the cost of benefits so that we can continue to offer them to employees.

     

  We hope you'll agree that these policies benefit the company as a whole.

     

  I didn't want this year to end without acknowledging the contribution you have made to the company.

     

  It is very special people like you who make it possible to run a productive, profitable business.

     

  I wanted to write a letter of thanks to all those involved for a splendid job well done. Congratulation are in order.

     

  Much of our success is due to your excellent work.

     

  I am well aware of the long hours you devoted to the timely and successful completion of the project.

     

  Your staff performed beyond the general call of duty in meeting the deadline.

     

  You and your team did a marvelous job.

     

  We remain positive on the growth prospects for our industry and continue to position ourselves for this growth with increased capital investment.

     

  These results are strong evidence that our strategic growth plan is on track.

     

  Thank you for your long hours of work and creative effort in reaching this goal.

     

  We are extremely pleased to have him join our team.

     

  To you goes our congratulations not only for the 10th anniversary but for the splendid job you have done to lead us to the success we enjoy today.

  I know you will lead us through many more successful years to come.

     

  I'd like to send our heartiest and most sincere felicitations and best wishes for the glorious future that lies ahead for Mr. Kook.

     

  It is our great pleasure to inform you that you have been promoted to the position of Senior Manager. This promotion is in recognition of the fine work you have done for IPK. We are very confident that you will meet the new responsibilities of the position with the same level of enthusiasm and enterprise you have exhibited since you came to work with us.

     

  We welcome you to the new challenge and have complete confidence in your abilities to increase our sales.

     

  We are expecting even more achievement in this new position.

     

  I hope that your recovery will be swift and that I'll soon be hearing from you.

     

  We extend deep sympathy to you for your loss and pray that you are comforted by family and loved ones nearby.

     

  All the best wishes on this wonderful day.